Risk Management Plan for Event Organisers

Risk management plan for event organisers

This risk management plan has been developed to assist event organisers and other relevant stakeholders with establishing and maintaining effective risk management provisions to identify, assess and treat / control risks associated with delivering events.

The document has been designed so that it can be modified (by the purchaser) to suit the needs of the business or organisation.

The structure of the document includes:

SECTION 1: GENERAL INFORMATION

• Purpose
• Scope
• Event organisers insurances
• Roles and responsibilities
• Key contacts
• State and territory regulatory contacts

SECTION 2: RISK MANAGEMENT

• Planning and risk framework
• Risk management process
• Risk assessment
• Risk profile
• COVID-19 planning
• Legal and compliance references

SECTION 3: EVENT PLANNING

• Risk management plan and insurance expectations
• Planning
• Communication and consultation
• Permits, approvals and compliance
• Participant indemnity waivers
• Contractor and vendor management
• Traffic, transport and pedestrian management
• Public safety, security and emergency preparedness
• Resourcing event staff and volunteers

SECTION 4: EVENT DELIVERY

• Pre-event inspection
• Public safety
• Traffic and pedestrian management
• Security
• High risk activity monitoring
• Bars and catering
• Personal protective equipment
• Fatigue management
• Electrical
• Temporary structures, infrastructure, plant and equipment
• Hazardous substances and dangerous goods
• Manual handling
• Adverse weather
• Incident reporting and emergency management

SECTION 5: AUDIT AND POST EVENT REVIEW

• Audit activities
• Post event debrief
• Review and opportunities to improve

SECTION 6: SYSTEMS, REFERENCES, REVIEW AND CONTROL

• Supporting systems and checklists
• References
• Monitoring and review
• Document control
• Definitions

APPENDIX A – GENERIC RISK ASSESSMENT

IMPORTANT NOTE: This plan outlines the minimum risk management provisions and requirements to address event related risks in a generic context. Specific activities may require additional risk management provisions to eliminate or minimise risk exposures. It is expected that event organisers modify this plan to address the risks specific to their event.